Week 11 was the week of the 1st Annual Student Research and Innovation Day. This week was a busy week but at the same time it was fun and exciting!
I came in to the office on the Monday to print off directional arrows and signs for the doors. Once I was done that I had to add in one more sponsor to my sponsor poster and take it to the print shop to get printed. After I had finished that I went to our final steering committee meeting before the event.
Tuesday after class we moved the (very loud) bulletin boards from the residence to B1046.
Wednesday was the big day! I came in around 9:30 and helped put up signs around the school. Once I was done that I took a couple of trips to the library to grab some VDP’s. Once I was done that set up started. I took my spot at the greeter table where I handed out booklets to people who were walking by, and providing them with any information that needed. I also took a couple of trips to the Atrium with the program booklets. There were so many interesting projects that were at the event, and the day went smoothly! The event ran great for being the 1st of its kind at Fanshawe College. Once the awards were given out we started the tear down. The students did most of that by taking their projects down but after that we moved the VDP’s back and the bulletin boards back to the residence.
Thursday I came in to the office to make certificates for all the students that participated and won in the event. I also worked on thank you letters for the judges, and a follow up surgery, with help from you! :)
This internship has been an amazing experience for me, and definitely a highlight of the program. In the future I would like to get in to something to do with event coordination so I was so happy when I was asked to intern with the event. There are so many things that I can take from this internship and I have some great material for my portfolio now! Otte and Lynne were the most amazing inter hosts as well! They were always very helpful and supportive, always gave me great suggestions, and created a lot of really great connections for me. When looking at some of my other classmates internships I really feel grateful for the experience that I have gotten out of this.
Thanks Jackie for such a great year, and I hope that we can stay in touch!
Total Hours for Week 11: 16 Hours
Total Internship Hours: 120 hours completed! What a great feeling, and a great experience.
Tuesday March 27th we had a Steering Committee meeting from 10:00 a.m. - 11:00 a.m.
Wednesday March 29th I went by the office around 3 and picked up some changes for the booklet from Lynne and then went down to the computer lab to make the changes. I was done making the changes around 5.
Thursday March 28th I came into the office around 9:00 a.m. I met up with Lynne and she let me know some additional changes to the booklet. I went to the lab to work on that and while waiting to hear back from Lynne to get the OK to print I worked on making directional arrows, closed for set up signs, and changes to the agenda. After that I went back to the office where I printed out all of certificates.
Friday March 29th I came into the office and printed out all of the agenda’s, all the certificates, the arrows, and signs for around the school the day of the event. I also went to the print shop and sent the order out for the booklet. , collected the agendas, and went down to the library where I cropped all of them. I finalized the sponsor poster, and then started on thank you letters for judges. I also wrapped gifts for the judges.
Total Hours for Week 10: 15 Hours
Total Internship Hours: 116 Hours, 4 Hours to go!
Tuesday March 20th we had a Steering Committee meeting from 2-3p.m.
Thursday March 22nd I came in from 11-4 and I had to make some changes to the invitation so I did that. After that I made the booklet because we had all the groups and what categories they were in. I spent 3 hours working on this booklet and I kicked the computer chord and the computer shut down and corrupted my file. I was verrrrry frustrated at myself haha
Friday March 23rd I came in at 9:00 a.m. to restart my booklet. I finalized it around 3 p.m. and then went back to the office to put the SRID t-shirts into the SWAG bags
Total Hours for Week 10: 13 Hours
Total Internship Hours: 101 Hours, 19 Hours to go!
Thursday March 15th I came in from 11-4. When I came in I worked on directional arrows, closed for set up signs, and I also worked on the poster that thanked the sponsors. I also finalized the certificates because we had the registration forms from the participants.
Total Hours for Week 10: 5
Total Internship Hours: 88 Hours, 32 Hours to go!
Well, week 9 was a write off because it was my reading week, and I was busy sitting in the John Labatt Centre Box Office selling tickets.
The first day that I was in for week 9 was Thursday March 8th from 10-4pm. When I got to the office I talked to Lynne and she let me know a couple of things that I could work on for the day. The first thing I got started on was my social media posts, and after that I created a handout for the participants. This handout included all the information the students may need to know before the event, and what things are important to remember. I then went down to the computer lab so that I could design an invitation for guests to attend the event.
Friday March 9th I came in from 11-4 p.m. and finished up the invitation for the guests. I then made a couple of changes to participant handout for the meeting at 3 p.m. After that Lynne, Otte, and I went to meet with Erica Robertson to make sure everything was finalized for the event. After that we had a meeting with all the participants to let them know all of the details for the day of the event.
Total Hours for Week 10: 11 Hours
Total Internship Hours: 83 Hours, 37 Hours to go!
On the Tuesday of week 8, I met up with Otte and Graham Laham from the broadcasting department in the Atrium at 10 am. The reason for meeting was that Graham wanted to work something out where the broadcasting students could capture live footage and interviews on the actual day of the event. It would be awesome to have the coverage, but they may be a bit in the way with all their equipment. The meeting lasted around 30 minutes.
On the Thursday of week in I came in from 10-3:30. When I came in I did my usual check the e-mails, and do the social media posts. I then chatted with Otte about the stuff I should be working on that day, and he said a good idea would be to check out the St. FX website an look through their programs throughout the years to check if we were missing anything. I briefly took a look at the website, and then started working on some information and a design I could create for the program. At 1 pm I met up with Trevor in the Marketing Department again, and he helped me make the certificates look a bit more professional. Once Trevor left I continued working on the certificates, and made a template for every category. We’re not sure if we want to get certificate paper already with a border and then just print text on it, or if we’re going to design the certificates with the border and get them printed on nice paper. I did some pricing to see which one would be the best option, but it ultimately will depend on who is participated in the event.
Today, Friday of week 8, I got to the office at 10 am and I will be here until 3 today. When I got in I went and talked to Otte about the program because I wanted to go to the lab and design. He had a certain idea for the program so I went down to the lab to try and recreate the vision he had. When I was down at the lab I also worked on make a template for a booklet that will handed out the day of the event. This booklet will include information on the event, the students names, their project name, and what number station they are at. It will also include the local businesses that are attending and where they are located. We are also going to include a map that will show a layout of the area and highlight where everything is. I also took a more in depth look at the St FX site for the Student Research Day. So far from what I can see we aren’t missing anything that their website has, but I also feel that I need to improve on my attention to the little details. I also set up a googledoc to keep track of any Follow-Up survery questions we can think of. I will also be making one for the registration form.
That’s all for week 8!
Total Hours for Week 6: 10 Hours
Total Internship Hours: 72 Hours, 48 Hours to go!
At the beginning of week 7 (Monday February 13th) I met up with Trevor from 1-2 to get help redesigning the brochure. I showed him the e-mail about why we couldn’t print the gatefold, but he said he would help me fix the errors and that it would actually be less expensive to get it printed at an outside location (which wasn’t true….it ended up being more expensive). I finally finished the brochure and it felt good!
The next day, Tuesday February 14th we had our steering committee meeting which took place from 11:00-12:00pm. By this point it’s getting really close to the even so there is lots to talk about in the meetings.
Thursday I came in to the office from 10:00-3:30 and I again started to post some stuff on social media. I then worked on revisions for my comm and social media strategy to make it finalized. I then set up a layout for a registration form that we will be creating. Me and Courtney will be getting together to make it electronic. The brochures came in, which I was really excited about, and I got a bunch of compliments on them which was nice. I also started working on the certificates for the winners.
Friday (Today, Feb 17th) I came in to the office around 10:30, and there were a bunch of little things for me to do today. Some of the things I was working on today were:
-Making google docs
-Wrote of an agenda
-Made a couple of solutions for the certificates
-E-mailed the Interrobang to see if they would do a write up on the event
- Followed up on some emails
-Worked on my internship journals
Total Hours for Week 6: 9 Hours
Total Internship Hours: 62 Hours, 58 Hours to go!
On week 6 I came in on the Thurday at around 10:00am and stayed until 4:00pm. I usually come in the mornings and post on the social media accounts and then debrief with Otte what I should be working on. The majority of Thursday was working on my communications plan and social media strategy for the event.
When I came in on Friday at around 11am, It was mostly the same thing. I finished up the comm plan and social media strategy around 2 and I was happy with the work I had done. I then got an email from Courtney saying that they couldn’t print my brochure because it was a gatefold, and that it would probably be better to redesign it as a 3 panel fold. I went to the computer lab and did some work on redesigning it, but I still wanted to meet up with Trevor for help. I sent him an e-mail asking him to help redesign it and we set up a meeting for the following monday.
Total Hours for Week 6: 11 Hours
Total Internship Hours: 53 Hours, 67 Hours to go!
So I haven’t posted in a couple of weeks, so I’m going to do an update. The last time I posted was Thursday on week 3, so I’ll update from Friday week 3 to Friday of week 5 (today).
Friday January 20th - On Friday January 20th I adding more changes to the brochure, as well as working on an Invitation for guests. At around 2:00 that day me and Otte met with Johan Wong, who wanted to propose his business where they have a type of personality quiz, and they wanted to somehow work with the Student Research and Innovation Day.
Total Hours for week 3: 12 Hours
On my 4th week of my Internship I finally got to meet with Erica for a walkthrough. I wrote a list full of questions that we would need to ask Erica to get some answers. The walkthrough was really helpful and Erica answered a lot of our questions which was really great. After I met with Erica I had a meeting with Bonnie in the marketing and communications office. Bonnie runs the social media for Fanshawe and she was giving me tips on how to set up the social media for the event. She also said she would help promote the Facebook page, and Twitter account once I got it running.
On the Friday of week 4 I met up with Trevor so that I could get the proper pictures for the brochure, and then went to the lab to add them in. Once I was done working on that I started the social media for the event. I created a Facebook page as well as a Twitter account which I will be running to promote the event. After working on the social media I moved on to working on the Run Time sheet for the day of the event which will include the times in which things need to be done, how long it will take, who is in charge of that and their contact info.
Total Hours Week 4: 10 Hours
On week 5 of my internship the Thursday I was feeling under the weather, however I still tried to work on some social media. In order to change the URL for the page I had to get 25 “Likes”. I had to change the url because I wanted to add the link to the brochure and the URL was just too long. On Thursday I didn’t do too much but I was able to change the URL to add to the brochure.
Today (February 3rd) I’m in the computer lab just adding final touches to the brochure so that I can finalize it and send it off. Today I’m also catching up on my journals as you can tell. Once I’m done writing this I will be moving on to start a communications strategy for the event on how we are going to use the social media- a list of what we should post, what should be posted, key messages, etc.
Total Hours Week 5: 5 Hours
Total Internship Hours: 42 Hours, 78 Hours to go!
I’m doing my intership with Fanshawe College helping plan the 1st Annual Research and Innovation day. I received my internship in Thursday and I have been attending meetings and doing projects here and there since then. I should have started writing my journals a while ago but it’s time to catch up and I will do an update on what I have been working on so far.
I aquired my internship in November when the postings went up. I applied for the position because I’m interested in event planning and I thought that it would be a great opportunity. I talked with Otte Rosenkrants, and Lynne Blunt and they told me what this event was about, and offered me the postion. I was very happy to get my internship so early!
The first meeting I went to was on November 16th from 10:00 am - 11:00 am, where I got to meet a lot of key people in this project. For this meeting I got to see all the work that would need to be completed and talked about some of the things I would help out with.
The next meeting that I went to was on December 8th from 10:30 am - 11:30 am. For this meeting I was asked to bring in a mock up of a brochure I was making. At the meeting I got to speak with Courtney Ecker in marketing and she told me she would be setting me up with someone in the Marketing department to finalize the brochure.
Total Hours before 2nd term: 2 Hours
During the 1st week of school I was in the office for about 2 hours on Thursday January 5th, where I got myself familiar with the office and laid out the things I needed to start working on. I then went home and worked on the brochure for another hour or so. I was also asked to contact Erica who is an event coordinator at Fanshawe, and I was supposed to set up a walkthrough with her to see where food, prizes, presentations would go.
Total Hours 1st Week: 3 Hours
On Tuesday January 10th which was the 2nd week of my internship, I met with Otte, Courtney, and Devin in Marketing at 10:00am, to go over what needed to be included in the posters, and the brochure. We then went over how I would be helping formulate the communications plan, and help out with social media efforts.
Thursday January 12th I was working in the lab trying to add information to the brochure in InDesign. We were also having troubles with signing in to my computer so we had to play around with that for a little bit. On Friday January 13th I was working on the logo that I was asked to creat in Illustrator. It was a little bit tricky for me because I’m not as familiar with Illustrator as I am with InDesign but it’s mostly the same sort of functions. Otte and I went over the learning contract as well. I also finally got a hold of Erica to book our walkthrough so we decided to do it on Monday January 16th.
Total Hours 2nd Week: 10 Hours
My 3rd week was supposed to start off with my meeting with Erica on the Monday, however she had to cancel because she was ill. On Tuesday January 17th we had another steering committee meeting where I got to talk a little bit about what I’ve been working on. Thursday of this week (Which is today, January 19th) I was in at 9:00 am, and started working on my blog a bit (which I deleted as I was just about done and had to re-write this all… grrr). I then had a meeting with Trevor in marketing at 10:00 am to go over some design concepts. He really helped me finalize some things on my brochure, now I’m just waiting for him to send me pictures so there are no copyright issues and it will be complete! Yay! He also helped me out with my logo and it looks great. I just have to get them approved now.
Total Hours 3rd Week: 7 Hours (So far)
Total number of Internship hours: 22 Hours down, 108 to go!
